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Employment Candidate Privacy Notice

Last Updated January 1, 2020


Thank you for your interest in a position with KinderCare! This Employment Candidate Privacy Notice (this “Notice”) explains the categories of information that we collect during the recruitment process, how we use that information, and how long it will be retained.

This Notice constitutes an agreement between you and KinderCare Education LLC, KinderCare® Learning Centers, CCLC®, Champions®, Knowledge Beginnings®, The Grove School®, Cambridge Schools™, Rainbow Childcare Center, or any other entity over which KinderCare Education LLC has control (collectively, “KinderCare,” “us,” “our,” or “we”). At KinderCare, we recognize that privacy is important, and we encourage you to read this Notice carefully to understand how we collect and use your information.   

As used in this Notice, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a KinderCare employee or their household, including but not limited to identifiers; characteristics of protected classifications; biometric information; professional, educational and employment-related information; and internet activity.

By clicking “Accept” and continuing with the recruitment process, you consent to this Notice and the collection and use of information as described below. If you do not agree with the terms of this Notice, you may click “I Decline” below. If you decline the terms of this Notice of if you refuse to provide Personal Information that is necessary for us to consider your application, we may not be able to process your application further.

Personal Information We Collect About You. KinderCare collects certain Personal Information during the recruitment process in order to evaluate job applicants for various positions with the company. We collect this Personal Information during the recruitment process from the following sources:

Your Job Application. We collect the Personal Information you provide when you fill out our job application form with your consent. This includes:

  • Identifiers like your full name, home address, telephone number, email address, and identification numbers. We use this information to communicate with you about your application.

  • Employment-related and educational information, including nonpublic education information, such as your professional qualifications, professional memberships, educational achievements, diplomas, transcripts, languages, computer skills, national service completion (if applicable). We use this information to evaluate your application and to communicate with you about your application.

  • Employment-related information relating to whether (i) you have ever been convicted of or pleaded guilty, no contest or nolo contendere to a crime or (ii) a child protective services agency, or any similar governmental agency, ever made findings that you were cited, indicated, substantiated, or founded for child abuse or neglect. We also collect employment-related information relating to whether you have ever been discharged or asked to resign from a position. We use this information in accordance with state and local regulation. We also use this information to comply with federal and state employment laws .

  • Employment-related information and other Personal Information as necessary to confirm whether you are authorized to work in the United States.

  • Protected classification characteristics, such as veteran’s status, disability status, gender, and ethnicity. Answering these questions is optional, and any Personal Information provided in response to these questions is voluntary and provided with your consent. We use this information for our internal business processes and to comply with federal, state and local employment laws.


Third Parties. We may collect Personal Information about you from certain third parties throughout the recruitment process to achieve our legitimate interest of staffing KinderCare positions with the most qualified applicants. This Personal Information may include:

  • Professional or employment-related information that your professional references may provide to KinderCare.  

  • Nonpublic education information that your professional references may provide to KinderCare.  

  • Information about your criminal history, if any, that may be provided to KinderCare from the vendors we use to run criminal background checks.

  • Personal Information that you may choose to include in publicly accessible sources (e.g., LinkedIn) where you have a profile or that are included in publicly available records.


We use this information to evaluate your application, assess your fitness for a particular position, and to confirm your authorization to work for KinderCare and in the United States.


Additional Personal Information. We collect additional Personal Information with your consent that you may choose to provide us voluntarily, such as:

  • Personal Information that you include in your resume or cover letter.

  • Personal Information that we need to collect in order to comply with state licensing requirements and our employment-related obligations under federal, state, and local laws.


How We Use Your Personal Information. We use the Personal Information we collect about you to achieve our legitimate interest of assessing your qualifications for the position for which you have applied before deciding whether or not to make you an offer of employment with KinderCare or enter into a contract with you, as the case may be. KinderCare may also use the Personal Information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role;

  • Carry out background and reference checks, where applicable;

  • Communicate with you about the recruitment process;

  • Improve our recruitment process;

  • Keep records related to our hiring processes;

  • Comply with state licensing regulations;

  • Comply with legal or regulatory requirements; and

  • Support our legal defenses, as necessary.


Once collected, your Personal Information is input into our applicant tracking software. We then process your Personal Information in accordance with applicable state and local law to decide whether to invite you for an interview. If we decide to call you for an interview, we will use the Personal Information you provide to us during the interview process to determine whether to offer you a position in accordance with any applicable state and local law. An individual childcare center may also print your application details or other Personal Information to include in an applicant or employee file in order to meet state licensing requirements. 


We reserve the right to use your Personal Information in a deidentified form or in the aggregate to generate internal reports about our recruiting efforts and to run outreach marketing campaigns for hiring events. We do this to achieve our legitimate interests of streamlining our recruitment process and improving our ability to attract and retain top talent to join KinderCare.


Children’s Privacy. KinderCare recognizes the need to provide further privacy protections with respect to Personal Information of children. We do not knowingly collect any Personal Information for our recruitment process from children under 13 without obtaining prior consent from the child’s parent or guardian. If a child under age 13 wishes to apply for employment with KinderCare, the child’s parent or guardian must contact KinderCare to provide prior written consent before we will accept the application or submission of any other Personal Information from the child. If you are under 13, do not use KinderCare’s website, this job application portal, submit an application with KinderCare, or provide KinderCare with any Personal Information such as your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received Personal Information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at or toll free at 1-888-525-2472.


Retention. If you accept an offer of employment with KinderCare, we retain your Personal Information provided during the application process for a period of five years after your termination date. If your application is declined, we will retain your Personal Information provided during the application process for a period of two years after your last application date. We retain your Personal Information to maintain a record of our recruiting practices in the event of a legal or regulatory inquiry. We reserve the right to retain your Personal Information for longer periods as necessary to comply with a litigation hold. At the end of the retention period, we will securely destroy your Personal Information in accordance with our Company Records Retention and Storage Policy.

Sharing Your Personal Information. We may share your Personal Information with vendors that provide us with various services (“Service Providers”) as needed for the Service Providers to perform their contractual obligations to KinderCare. For example, we may share your Personal Information with a Service Provider for the purpose of assessing a your job application, to perform background checks, or to determine whether an application qualifies for certain employment or tax programs. All of our Service Providers are required to take appropriate security measures to protect your Personal Information in line with our policies. We do not allow our Service Providers to sell or disclose your Personal Information or use your Personal Information for their own purposes. We only permit them to process your Personal Information for specified purposes and in accordance with our instructions. KinderCare does not sell applicants’ Personal Information.


Data Security. KinderCare employs commercially appropriate and reasonable physical, electronic, and procedural safeguards, both online and offline, to maintain the security, confidentiality, and integrity of information that we collect about you. We have put in place procedures to respond to suspected security incidents. We will notify you and any applicable regulator of a suspected security incident where we are legally required to do so. Details of these measures may be obtained from our website Privacy Notice.

Contact. Please direct any questions you might have regarding this Notice to or toll free at 1-888-525-2472.

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